Executive
Set out below is a summary of the decisions taken at the Executive meeting held on Thursday, 14 September 2023. The wording used does not necessarily reflect the actual wording that will appear in the minutes.
Members are reminded that, should they wish to call in a decision, notice must be given to Democracy Servicew no later than 4pm on the Monday 18 September 2023.
If you have any queries about any matters referred to in this decision sheet please contact .
5. Approval of the Council Plan 2023-2027 (17:47)
Resolved:
i. Approved the Council Plan and recommended it to Council for final approval on 21 September 2023.
Reason: Approving the Council Plan will mean Executive has,
through the Council Plan, made a clear statement of the council’s vision and purpose and as a result, the Council Plan will guide the council’s priorities, providing a framework for financial and performance management, including dealing with competing demands and defining a programme to ensure best-value for residents.
6. Building Lease for Drug and Alcohol Service (18:06)
Resolved:
i. That the negotiation and completion of the Bowes Morrell lease with York Conservation Trust pursuant to the Heads of Terms outlined the executive paper, and otherwise on substantively the same terms as the Previous Lease be approved;
ii. That the grant of a proposed sub-lease of Bowes Morrell House at a peppercorn rent to any and each of the existing service provider or any service provider appointed pursuant to the proposed tender for the appropriate term of the associated service contract be approved;
iii. That the grant of a proposed lease of 3 Blossom Street at a peppercorn rent to any of the existing service provider or any service provider appointed pursuant to the tender for the appropriate term of the associated service contract be approved;
iv. That the Director of Public Health in consultation with the Director of Governance is authorised, to:
(i) decide the provisions of the new headlease and of the necessary sub-leases; including the amount of any rents payable by or to the Council pursuant to the headlease and sub-leases; and
(ii) conclude and effect entry into of the new headlease and the necessary sub- leases
Reason: The rationale for the recommendations is to enable drugs and alcohol treatment and recovery services to operate effectively from suitable buildings.
7. All Age Commissioning Strategy (18:11)
Resolved:
i. Approved the all age commissioning strategy and delegate any changes to the strategy to Executive Member for Health, Wellbeing and Adult Social Care and the Corporate Director of Adult services and Integration (DASS).
Reason: The Commissioning Strategy form part of the core requirements under the Care Act 2014 and the Children’s Act 2004. This Strategy underpins the current Market Position Statement as well as conforming to the expectations of the CQC assurance framework.
8. Finance & performance monitor 1 (18:24)
Resolved:
i. Noted the finance and performance information;
ii. Noted that management actions have already been
implemented to exercise budget management but that further controls are now needed;
iii. Noted that there will be a negative impact on the Council’s medium term financial position should the proposed mitigations not be delivered;
iv. Noted that further work and savings will be needed to fully mitigate the forecast overspend;
v. Noted that further work will be undertaken to explore the potential for generating income through provision of some non-statutory services such as green waste collection.
vi. Approved officers to take the actions needed to manage the financial position as outlined in paragraphs 14 and 15 of the report.
vii. Approved increase in car parking charges by 10p per hour as set out in paragraphs 81 and 82 of the report to be implemented as soon as practicably possible. The Corporate Director of Place will liaise with the Executive Member for Economy & Transport to determine the exact date.
viii. Approved a further extension to March 2025 for the letter of credit to York Museums Trust as outlined in paragraphs 26 to 28 of the report.
ix. Noted the potential requirement for match funding in respect of the YMT grant bid as set out in paragraph 29 of the report.
x. Confirmed that the officer decision around ward funding allocations is implemented as planned (see paragraphs 30 to 31 of the report).
Reason: to ensure expenditure is kept within the approved budget.
9. Capital Programme Monitor 1 (18:55)
Resolved:
i. Noted the 2023/24 revised budget of £148.745m as set out in paragraph 6 and Table 1 of the report.
ii. Noted the restated capital programme for 2023/24 – 2027/28 as set.
Reason: to enable the effective management and monitoring of the Council’s capital programme.
10. Treasury Management Quarter 1 Prudential Indicators (19:02)
. Resolved:
i. Noted the performance of treasury management activity for the quarter ended 30June 2023;
ii. Noted the latest Prudential Indicators set out at Annex A.
Reason: To enable the continued effective operation of the treasury management function and ensure that all Council treasury activity is prudent, affordable and sustainable and complies with policies set.
11. Approval of the Council Plan 2023-2027 (17:47)
Recommended:
i. That Council consider the Council Plan for final approval on 21 September 2023.
Reason: The Council Plan guide the council’s priorities, providing a framework for financial and performance management, including dealing with competing demands and defining a programme to ensure best-value for residents.
12. Capital Programme – Monitor 1 2023/24 (18:55)
Recommend:
i. To Full Council the adjustments resulting in a decrease in the 2023/24 budget of £135.903m as detailed in the report and contained in the Abbreviated Monitor 1 Annex.
Reason: to enable the effective management and monitoring of the Council’s capital programme.